Billing & Payments
Invoices and payment records ,
always organised.
Generate PDF invoices, track payment status, and send invoice emails directly to members. Every transaction is searchable and auditable.
The Problem
Handwritten receipts. WhatsApp confirmations. No records.
Most gym billing lives in notebooks or group chats. Payments get lost, members dispute amounts, and owners have no clean record of what came in or when. Revenue reconciliation at month-end becomes a guessing game.
The GymOS Way
PDF invoices. Email delivery. Searchable history.
Every invoice is generated as a branded PDF, emailed to the member, and stored in a searchable log. Admins see the status of every payment. Owners see total revenue without building a report manually.
How it works
Four steps. Fully automated billing.
01
Admin raises invoice
Admin selects a member and plan. GymOS pre-fills the amount based on plan pricing. One click to confirm.
02
PDF generated
GymOS instantly creates a branded PDF invoice with gym details, member name, plan, and amount.
03
Email sent to member
The PDF invoice is emailed to the member automatically. No manual attachment needed.
04
Payment history searchable
All invoices are indexed and searchable by member, status, date, or amount, instantly.
Key capabilities
- PDF invoice generation with gym branding
- Automatic email delivery to members on invoice creation
- Payment status tracking (paid, unpaid, cancelled)
- Searchable invoice history by member, date, or status
- Recurring and one-time billing support
- Plan-linked pricing, no manual amount entry
- Member invoice self-view inside the GymOS app
- Owner revenue reconciliation across all locations
Related Features
Frequently asked
Ready to see it in action?
See how GymOS fits into your gym's daily operations — no setup required to explore.